The importance of a recruitment plan
The purpose of the recruitment plan is to help ensure that the project can be completed within the set deadline.
The point is to outline the steps necessary for closing with time limits, so slippages are minimized. The progress will be visible, thus, if necessary, additional resources can be put on it in time and closing on time can be ensured.
At TESK, we believe that the resource does not determine the progress of the project, but the progress of the project requires the modification of the resource, if necessary.
Planning, launching, monitoring processes, modifying them if necessary, and closing them.
Some self-discipline is necessary, because without it, the project will slip out of our control. The time devoted to accurate and precise planning, i.e. preparation, largely determines the length of the project. You can skip it, but it's not worth it.
Every recruitment is a project, which can be short-term or long-term. The project determines how we plan. For example, it may now be necessary to expand a team by only 1-2 people. This requires the development of a short-term action. But when there is continuous hiring and the company plans to expand by hundreds of people, it becomes necessary to put together a bigger plan. Time consuming? Maybe, but it will be a rewarding project while the colleagues work on the implementation part, following the prescribed steps in a traceable manner.
Project tracking
To really track progress, you need deadlines and milestones. This way, it becomes visible in time if we slip up and something needs to be changed. Of course, it is also if we make better progress than prescribed. But how do we achieve this? By specifying the deadlines and the quantified results assigned to the deadlines. The recruitment plan is of great help here.
Recruitment plan
Done well, it's like a board game. The board of the game is the frame of the project itself. Start and end. And the intermediate parts are the fields of the game. You have to put as many candidates as possible here, and then get them to the goal step by step.
But how do we plan? Here are a few steps that cannot be omitted from a well-organized recruitment project:
1. The start of the project must be started by marking the closing date.
2. We calculate backwards that if the closing date is, for example, one month from today, then there must be a final round interview no later than 3 weeks from today.
3. After that, also using reverse engineering, mark when the first round interview should take place if the last round interview is in 3 weeks.
4. When this is also available, it becomes visible how much time is left for recruitment and the compilation of the short list.
Of course, there are more details among the steps, such as starting the campaigns, defining the target audience, ways to expand the campaign (only online or offline, etc.), but we see that every company has its own established route for such cases.
Following all these steps is essential for a responsible project. In this way, we also see the exact resource requirements of the project. Underestimating or not planning at all, there is no way we will get the increasing pressure from above, because, let's say, the department that should already be producing is not yet in a position to do so. We've seen this before, it's not a unique case.
At TESK, the project plan sets strict deadlines and specific steps. and if the project is not as it should be according to the plans, then after a special brainstorming, we allocate extra resources to the recruitment in order to be able to meet the required dates.
If you need expert help with your recruitment project, contact us and let's plan it together!